Privacy Policy

1. OUR APPROACH TO PRIVACY

1.1 Fairfox.ai ("Fairfox.ai", "we", "our", or "us") is committed to protecting and respecting your privacy. This privacy policy explains how we collect, store, process, transfer, share, and use data that identifies or is associated with you ("personal information") when you access and browse our website, as well as how we use cookies and similar technologies.


1.2 If you have any questions about this privacy policy or how we use your personal information, please contact us using the details provided at the end of this policy.

2. WHO IS RESPONSIBLE FOR YOUR PERSONAL INFORMATION

2.1 Fairfox.ai is the data controller of the personal information we hold about you. This means that we determine and are responsible for how your personal information is used.

3. HOW WE COLLECT YOUR PERSONAL INFORMATION

3.1 We collect personal information that you voluntarily submit directly to us when you use the Fairfox.ai website. This may include the information you provide when you request a demo, communicate with us by phone, e-mail, or other means, subscribe to our marketing communications, or use other features of the website.

3.2 Such information may include, for example, your contact details. We will inform you if the provision of certain personal information is mandatory or optional. If you choose not to provide any personal information that is marked as mandatory, we may be unable to respond to your queries or provide our services.

3.3 For a detailed overview of the categories of personal information we collect, how we use it, the legal basis for processing, and the recipients of that information, please see Annex 1.

4. INFORMATION WE COLLECT AUTOMATICALLY

4.1 We also automatically collect personal information indirectly about how you access and use Fairfox.ai, as well as information about the device you use to access the website, read our emails, or otherwise engage with us. This information is used to provide you with the features and functionality of Fairfox.ai, to monitor and improve the website, and to develop new products and services.


4.2 We typically collect this information through various tracking technologies, including cookies, web beacons, embedded scripts, location-identifying technologies, file information, and similar tools.

4.3 For further details on the categories of personal information we collect automatically, how we use that information, the legal basis for processing, and the recipients of that information, please see Annex 2. For more information on cookies and other tracking technologies we use, please refer to Section 8.

We may combine the personal information we collect directly from you with the information collected automatically to provide you with a personalized experience.


4.4 We may anonymize and aggregate any personal information we collect (so that it does not directly identify you). We may use anonymized information for purposes such as testing our IT systems, research, data analysis, improving Fairfox.ai, and developing new services and features. We may also share such anonymized and aggregated information with third parties.

5. HOW LONG WE KEEP YOUR PERSONAL INFORMATION

5.1 We will retain the personal information we collect for our own purposes only as long as necessary to fulfill the purposes described in this policy and in accordance with our legal obligations and legitimate business interests.

5.2 To determine the appropriate retention period, we consider the volume, nature, and sensitivity of the information, the potential risk of harm from unauthorized use or disclosure, the purposes for which the information is processed, and the applicable legal requirements.

6. RECIPIENTS


Depending on how we use your personal information, we may share it with:

• Service Providers and Advisors. We may share your personal information with third-party vendors and service providers that perform services for us or on our behalf, such as mailing, email, or chat services, fraud prevention, web hosting, or analytics services.
• Purchasers and Third Parties in Connection with a Business Transaction. Your personal information may be disclosed to third parties in connection with a business transaction, such as a merger, sale of assets or shares, reorganization, financing, change of control, or acquisition of part or all of our business.
• Law Enforcement, Regulators, and Other Parties for Legal Reasons. We may share your personal information with third parties if required by law or if we reasonably believe that such action is necessary to (i) comply with legal obligations or law enforcement requests; (ii) detect and investigate illegal activities or breaches of agreements; and/or (iii) protect the rights, property, or personal safety of Fairfox.ai, our users, or others.

7. MARKETING AND ADVERTISING


7.1 From time to time, we may contact you with information about our products and services, including marketing messages and requests for your feedback.

7.2 Most marketing messages are sent by email. In some cases, we may use the personal information we collect about you to tailor the marketing information we share with you.

7.3 We will only send marketing communications if you have provided your consent to receive them. You may withdraw your consent at any time by clicking the unsubscribe link in our marketing emails.

7.4 We make every effort to promptly process all unsubscribe requests. You cannot opt out of service-related communications (e.g., account verification, transactional communications, updates regarding service features, or security notices).

8. COOKIES AND SIMILAR TECHNOLOGIES

8.1 Fairfox.ai uses cookies and similar tracking technologies to distinguish you from other users. Cookies are small data files that are stored on your computer’s hard disk for record-keeping purposes. This helps us to provide certain functionalities of the website, monitor and improve Fairfox.ai, and enable our partners to display relevant advertising as you browse the internet.


8.2 We use the following types of cookies:


• Strictly Necessary Cookies. These cookies are essential for the operation of our website, such as enabling you to log into secure areas, use a shopping cart, or access e-billing services.
• Analytical/Performance Cookies. These cookies allow us to count visitors, understand how visitors navigate Fairfox.ai, and monitor the performance of certain features so that we can improve the website.
• Functionality Cookies. These cookies recognize you as you move around the website and remember information you enter, for example when filling out forms.
• Third-Party Cookies. Please note that advertisers and other third parties may set their own cookies when you click on an advertisement or link on our website. These third parties are responsible for their own privacy policies.


For more information about the cookies we use and their retention period, please see Annex 3.



Most browsers allow you to modify your cookie settings. However, please note that if you refuse cookies, you may not be able to use the full functionality of Fairfox.ai.

9. STORING AND TRANSFERRING YOUR PERSONAL INFORMATION

9.1 We implement appropriate technical and organizational measures to protect your personal information against accidental or unlawful destruction, loss, alteration, or damage. All personal information we collect is stored on our secure servers.

9.2 We will never send you unsolicited emails or contact you by phone to request your account details, password, credit or debit card information, or national identification numbers.
International Transfers.

9.3 The personal information we collect may be transferred to and stored in countries outside your jurisdiction where we and our third-party service providers operate. If you are located in Denmark or the EEA, your personal information may be processed outside these areas. 

Such international transfers will be conducted under appropriate safeguards, such as:


• Ensuring that personal data is transferred to countries recognized by the European Commission or Danish authorities as offering an equivalent level of protection; or
• Ensuring that the transfer is made to a third party that is a member of a compliance scheme recognized as providing adequate protection for the rights and freedoms of data subjects.

9.4 We take appropriate steps to ensure that your personal information is treated securely and in accordance with applicable law and this privacy policy, regardless of where it is processed.

If you wish to learn more about the safeguards we employ, please contact us using the details provided below.

10. YOUR RIGHTS REGARDING PERSONAL INFORMATION

10.1  In accordance with applicable privacy laws, you have the following rights regarding your personal information:


• Right of Access. You have the right to obtain confirmation as to whether we are processing your personal information and, if so, details including:
  
  • The categories of personal information we are processing;
  • The purposes for which your personal information is processed;
  • Information on the retention period;
  • The categories of recipients with whom your personal information is shared; and
  • A copy of your personal information.

• Right to Data Portability. Under certain circumstances, you have the right to receive a copy of the personal information you have provided to us in a structured, commonly used, machine-readable format, or to request that your data be transferred to another organization
• Right to Rectification. You have the right to have any inaccurate or incomplete personal information corrected without undue delay.
• Right to Erasure. Under certain conditions, you have the right to request that your personal information be erased if further processing is not justified.
• Right to Restriction. Under certain circumstances, you have the right to request that we limit the purposes for which your personal information is processed if continued processing is not justified.
• Right to Object. You have the right to object to any processing based on our legitimate interests. In some cases, compelling reasons may require us to continue processing your personal information despite your objection, and we will inform you if that is the case. You may also object to processing for marketing purposes.

10.2 If you wish to exercise any of these rights, please contact us using the details below.
 You also have the right to lodge a complaint with your local data protection authority. For information on how to do this, please refer to our Privacy Policy.

11. LINKS TO THIRD-PARTY SITES

11.1 Fairfox.ai may, from time to time, include links to third-party websites, including those of our partners, advertisers, news outlets, social media platforms, and affiliates. If you follow a link to any of these websites, please note that these sites have their own privacy policies, and we are not responsible for their practices. Please review the relevant policies before submitting any information.

12. OUR POLICY TOWARDS CHILDREN

12.1 Fairfox.ai is not directed at individuals under the age of 18, and we do not knowingly collect personal information from children under 18. If you become aware that a child has provided us with personal information without parental consent, please contact us immediately so that we can remove such information.

13. CHANGES TO THIS PRIVACY POLICY


13.1  We may update this privacy policy periodically, so please review this page regularly. When we make material changes to this policy, we will update the "last modified" date at the bottom. Changes take effect upon posting on this page.

14. NOTICE TO YOU


14.1 If we need to provide you with information for legal, marketing, or other business purposes, we will choose what we consider to be the best method of contacting you, typically by email or by posting a notice on Fairfox.ai.

15. CONTACTING US


If you have any questions, comments, or requests regarding this privacy policy, please contact us at: contact@Fairfox.ai


This privacy policy was last modified on 06/06/2025